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Substitutes new_text for old_text in a text string. Use SUBSTITUTE when you want to replace specific text in a text string; use REPLACE when you want to replace any text that occurs in a specific location in a text string.


SUBSTITUTE(text, old_text, new_text, [instance_num])
The SUBSTITUTE function syntax has the following arguments:
  • Text Required. The text or the reference to a cell containing text for which you want to substitute characters.
  • Old_text Required. The text you want to replace.
  • New_text Required. The text you want to replace old_text with.
  • Instance_num Optional. Specifies which occurrence of old_text you want to replace with new_text. If you specify instance_num, only that instance of old_text is replaced. Otherwise, every occurrence of old_text in text is changed to new_text.


Data Formula Result Description
Sales Data =SUBSTITUTE(A2, “Sales”, “Cost”) Cost Data Substitutes Cost for Sales (Cost Data)
=”Kazam”&CHAR(9)&”Raza” =SUBSTITUTE(“Kazam”&CHAR(9)&”Raza”,CHAR(9),” “) Kazam Raza replace Tab character with a space